Filtering List/View Content


Vast amounts of data can be daunting to go through. Shibumi makes it easy to filter, sort, and export this data to easily digestible segments.

In any List or View of data, there is the ability to filter data by selecting the filter icon. The filter icon is located at the top right of the section. Clicking on it reveals the filter bar with the ability to type into or select values for unlocked filters. Typing text into a filter field will search for any items whose value contains that text.

Adding Filters

When you add a List or View section, the default filters for the listed/viewed template type are displayed.

To add additional filters:

  • Click on the Settings icon (gear) at the top right of the Section.
  • Select Customize.
  • Click on the grey + sign on the right of the filters.
  • The Add Filter dialog will be displayed. By default, you will see attributes and roles relating to the section context type. To view attributes and roles of an ancestor item, change the Context drop down at the top of the dialog.
  • Select the check boxes to the left of the items to add them as filters.
  • Click the Add button.


  • The order of your selection dictates the left to right order of the filters.
  • Filters can be locked to prevent changes by end users by selecting the lock icon to the right of the field.
  • Filters can be removed by selecting the X to the right of them.

Filter Types

Filter Name Meaning
  • Determines the number of rows to show in the List/View.
  • Applies to individual rows when Show/Hide filter is set to Show.
  • Applies to grouped rows when Show/Hide filter is set to Hide.
  • Determines the type of instances shown in the List/View.
  • Set to the selected work item’s template type by default.
  • Select one, multiple, or any types to display instances of them in the View. Available types for Lists will consist of templates selected in the List Settings dialog.

Text Filters

Text filters provide the ability to type a text value into the filter field to filter list/view content.

Toggle Filters

Filter Name Meaning
  • Active items are items that haven’t been marked complete or canceled.
  • All includes all items regardless of status.
Show/ Hide
  • When items are grouped, the ability to show/hide items will appear.
  • Selecting Hide will hide items that are grouped together.

Filter Operators

Operators specify how filter criteria relate to one another. Refer to this list of filter operators when setting filters on Lists and Views.

Action Operator Meaning Supported Filter Type(s)
OR Comma-separated (,) Filters on any of the values entered Text, Numeric
AND Plus sign separated (+) Filters on a combination of values Text, Numeric
Exact Match Surround values in quotes e.g. “Insert Values” Returns results matching all entered values Text, Numeric
Empty Values Enter double quotes e.g. “” Filters on fields containing no value Text, Numeric
Less Than < Evaluates if a value is less than the value that follows this symbol Numeric
Greater Than > Evaluates if a value is greater than the value that follows this symbol Numeric
Less or Equal <= Evaluates if a value is less than or equal to the value that follows this symbol Numeric
Greater or Equal >= Evaluates if a value is greater than or equal to the value that follows this symbol Numeric
Not Equal to != Excludes values from your results Text, Numeric

Dynamic Filters

Admins and end users can define dynamic filters by entering injected expressions in a text or numeric filter. These allow you to provide an expression that determines the value that will be used for the filter.

An injected expression is composed of a brace, an exclamation point, an expression, and closed by a brace. These can be combined within a filter using a space, comma, or plus sign.


  • {!Stage__c}
  • Project {!name}
  • {!days(creationDate, finishDate)}
  • {!max(10, Employee_Headcount__c)}
  • {!Business_Unit__c} + {!Phase__c}

If you want to reference an ancestor attribute, you can do so by prefixing the reference with the template API name of the template containing the attribute.  If the reference is to an attribute on the immediate parent or grandparent ancestor, you can use parent or parentOfParent as the prefix.


  • {!parent.Stage__c}
  • {!parentOfParent.Stage__c}
  • {!Initiative__t.Stage__c}

Attribute references in the dynamic filter expressions must use their API name, which can be found on the Data tab on a template.

Note: Exact filtering can be used for Dynamic Filters as well by surrounding the expression in double quotes, i.e. “{!Stage__c}”.

Updated on April 18, 2023

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